Exporting content

From the Silva management area you can export a Document, a Folder or a Publication. The text only of Documents, Folders and Publications can be exported as an XML version of the content. This XML can then be processed by other applications. 

If the exported file is imported into another Silva site, the complete hierarchy of Folders and Documents will be recreated.

To export a Document, Folder or Publication as XML

• Navigate to the item you wish to export
• Click on the publish tab located in the top navigation bar of the Silva management area
• Click on the export (alt-e) button located in the top right of the publish screen of a Folder or Publication. You should now see the export form. (Fig. 1.)

Fig. 1. Export form found in the publish tab

You will see two checkboxes:

• Include sub publications?: check this checkbox if you want to export nested sub publications.
• Export newest versions?: the export will collect the text of published documents. If this checkbox is checked the content of the new versions (not yet published) will be exported.
  

If necessary specific items can be selected for export using the checkboxes in the publish screen. These will be listed in the yellow feedback at the top of the export form. It’s not necessary to select individual items.

To export a Document, Folder or Publication, click the export xml button.

You’ll receive a text file with the extension .xml, for XML. The file name includes the id of the item being exported and the date.

Save the XML file on your disk.

Docma facilities

Docma is an acronym for DOCument MAker, a suite of applications that take Silva XML and convert it to another document format.

Docma Server

If a DocmaServer is installed and running on your network, Silva can access it transparently. The DocmaServer is a batch processing server that converts Silva XML to Word documents and back does (a ‘round trip’). The server is designed for handling multiple simultaneous users, and queues conversion requests much like a print queuer, providing job status feedback and estimated processing times. See http://www.infrae.com/products/docmaproduct for more information.

Exporting to Docma

To create a Word document out of Silva content use the “export to Docma (.doc)” box. The options “include sub publications?”, “export newest version?”, and “export closed content?” have the same functionality as in a normal XML export (see above).

• email address: You will be notified once your job is finished. 
• choose a template: Your job is converted using the selected template.
• description: The job will be listed with this description in the job lists underneath the upload box.

Click the export to Docma button (alt-d) to start the export.

Once the job is finished it will show up in the “list of processed items” in the lower part of the export screen. To download an item click the “download” link in the same row as the item; you can save the item on your desktop or open it.